| Author(s) | Collection number | Pages | Download abstract | Download full text |
|---|---|---|---|---|
| Lotoshynska N. D., Манько В. В. | № 2 (71) | 166-172 |
|
|
The article “Criteria and indicators of quality of information support for legal regulation of electronic document management in Ukraine” is devoted to the analysis and synthesis of criteria and indicators that determine the quality of EDM IS, as well as the development of an integrated conceptual model for its assessment. The relevance of the study is due to the active development of e-government and the urgent need to ensure the reliability and legal significance of electronic documents, especially in the context of wartime challenges and the need to ensure the equivalence of electronic military registration documents with their paper counterparts.
A fundamental regulatory shift occurred with the renaming of the key law to the Law of Ukraine “On Electronic Identification and Electronic Trust Services.” This signals the inextricable link between the quality of legal regulation of electronic document management and the reliability of the electronic identification process (in particular, the use of qualified electronic signatures).
Integrated model of quality criteria. The quality of IS is assessed according to three interrelated groups of criteria: legal legitimacy (the presence of a qualified electronic signature and compliance with the principle of the rule of law); evidential value (legislative confirmation of the equal legal force of ED and paper documents); technical reliability and security (availability of a comprehensive information protection system and its compliance with basic security profiles); personal data protection (fulfillment of obligations by qualified electronic trust service providers); functional compatibility (compliance with national requirements for data formats and proper metadata management (context, structure, integrity) in accordance with the principles of ISO 15489).
Keywords: electronic document management, quality criteria, legal regulation, technical reliability, electronic identification.
doi: 10.32403/1998-6912-2025-2-71-155-165
- 1. The State Special Communications Service approved basic security profiles, modernizing approaches to cyber defense of state systems (2025). Derzhavna sluzhba spetsialnoho zviazku ta zakhystu informatsii Ukrainy. Retrieved October 14, 2025, from https://cip.gov.ua/ua/news/derzhspeczv-yazku-zatverdila-bazovi-profili-bezpeki-modernizuyuchi-pidkhodi-do-kiberzakhistu-derzhavnikh-sistem.
- 2. Electronic and paper military registration documents have the same legal force: explanation from the Ministry of Defense. Retrieved October 14, 2025, from https://profpressa.com/news/elektronnii-ta-paperovii-viiskovo-oblikovii-dokument-maiut-odnakovu-iuridichnu-silu-roziasnennia-minoboroni.
- 3. Electronic document management in war conditions: how an employer can organize the process of signing personnel documents at an enterprise. Yurydychna Hazeta. Retrieved October 14, 2025, from https://yur-gazeta.com/publications/practice/ trudove-pravo/elektronniy-dokumentoobig-v-umovah-viyni-yak-robotodavcyu-organizuvati-proces-pidpisannya-kadrovih-d.html.
- 4. Research methodology [The process of documentation support in local government bodies]. (n.d.). Retrieved October 14, 2025, from https://ir.nmu.org.ua/bitstreams/e6f06836-23e6-46c2-99e0-6fc71c7dd0fb/download.
- 5. Palekha, Yu.I., Smolovyk, I.V., Herashchenko, M.V. (2021). Standardization in documentation and information, library science, archiving, and publishing. Lira-K.
- 6. On electronic trust services: Law of Ukraine No. 2155-VIII of October 05, 2017, Retrieved October 14, 2025, from https://kodeksy.com.ua/ pro_elektronni_dovirchi_poslugi/13.htm.
- 7. On electronic identification and electronic trust services]: Law of Ukraine No. 2155-VIII of October 05, 2017 (with amendments according to the Law of Ukraine No. 2801-IX of 01.12.2022 and No. 4017-IX of 10.10.2024). Retrieved December 14, 2024, from https://ips.ligazakon.net/document/T172155.
- 8. Theoretical aspects of blockchain technologies. Zhurnal «Quality Monitoring & Testing Horizons». Retrieved December 14, 2024, from https://jqmth.donnu.edu.ua/article/ download/14956/14862.
- 9. Technical requirements for the technical equipment of the Integrated Information Security System of the information system «Unified State Electronic System in the field of construction». (n.d.). Retrieved October 14, 2025, from https://tapas.org.ua/wp-content/uploads/ 2021/01/Tekhnichni-vymohy.docx.